Location: Procurement and Finance Officer

Quantity: 01

Work location: Hanoi

Reports to: Finance and Accounting Manager

Start date: As soon as possible

Salary: Negotiable, based on experience and qualifications

Position type: Full-time permanent

JOB DESCRIPTION

I. JOB DESCRIPTION

1. Procurement tasks

• Support the Finance and Accounting Manager in developing annual and quarterly procurement plans for the organization's projects and activities.
• Monitor, update, and adjust procurement plans in accordance with project implementation progress and approved budgets.
• Take primary responsibility for procuring goods and services for organizational projects and operations, including but not limited to: hiring experts/consultants, conducting research surveys, training, communications and advertising, design, printing, event services, and equipment procurement.
• Coordinate with internal departments and external vendors throughout the procurement process, including identifying needs, planning, implementation, tracking supply progress, and contract negotiation.
• Review and prepare procurement contracts (goods/services), ensuring compliance with internal organizational policies, donor requirements, and Vietnamese law before submission for approval.
• Work closely with stakeholders (including project offices/partners, if applicable) to ensure procurement documentation and procedures are complete and compliant.
• Monitor the acceptance and liquidation of contracts, and ensure timely payment for all procurement-related contracts and purchase orders.
• Establish, maintain, and update a centralized procurement filing system (contracts, POs, vendor selection records, etc.), and track contract expiration dates to handle renewals or terminations in a timely manner.
• Manage the consultant roster and service provider database.

2. Finance and Accounting

• Collect and consolidate all information related to project tax obligations (VAT, PIT, CIT if applicable), and assist the Finance and Accounting Manager with tax declarations and finalizations as required.
• Assist the Finance and Accounting Manager in developing and updating financial and accounting templates and forms to support project management and donor requirements.
• Process payments for expenses incurred at the Hanoi office as assigned, ensuring all supporting documents are complete, valid, and follow established procedures.
• Coordinate with the finance department to track advances, expense reconciliations, and document filing.

3. Other Duties

• Ability to travel to project implementation sites when necessary.
• Perform other duties as assigned to ensure the effective operation of the office and projects.

II. JOB REQUIREMENTS

1. Qualifications and Experience

• University degree in a relevant field (Economics, Finance, Accounting, Business Administration, Development, or a related discipline).
• At least 3 years of professional experience in development projects, particularly in procurement, finance, project operations, monitoring, and reporting.
• Experience working in non-profit organizations.
• Knowledge of procurement processes, contract management, and donor compliance requirements.

2. Skills and Competencies

• Proficiency in Vietnamese; strong listening, speaking, reading, and writing skills in English.
• Advanced Microsoft Excel skills.
• Strong organizational, record-keeping, and multitasking skills.
• Proactive, detail-oriented, highly responsible, and able to work under pressure.
• Excellent communication and teamwork skills; collaborative and service-oriented attitude.
• Ability to learn quickly and adapt to a multicultural work environment.
• Experience using QuickBooks and Base.

BENEFITS

• 5-day work week, with weekends and public holidays off.
• Competitive salary commensurate with skills and experience.
• Social and health insurance coverage as per regulations.
• Accident and risk insurance.
• Holiday and year-end bonuses.
• Annual health check-ups.
• Work in a dynamic, professional, and mission-driven environment.

APPLICATION PROCESS

Interested candidates, please send your CV and cover letter (in Vietnamese or English) to the email address: [email protected]

Email subject: “Application – Procurement and Finance Officer”

Please complete the information form at the link below and send it to us as soon as possible: Application link

Application deadline: August 13, 2026.