I. POSITION OBJECTIVE

• Ensure that Administrative and HR operations in Hanoi and Pu Mat are carried out in a timely, complete, and compliant manner; provide support for working conditions, personnel onboarding, internal connectivity, and the implementation of Center activities in assigned locations.
• Serve as the primary coordinator for equipment management across the entire Center; provide guidance and follow-ups on data updates, coordinate inventory checks, reconcile data, and compile reports on asset management status from all regions. Additionally, compile and edit the monthly Administrative – HR newsletter and perform other general tasks as assigned by the Head of Administration – HR.

II. DUTIES AND RESPONSIBILITIES

1. Personnel Management

• Monitor personnel status and compliance with internal regulations in Hanoi and Pu Mat; receive feedback, coordinate resolutions, and report any issues that arise.
• Carry out recruitment tasks as assigned: posting job openings, receiving, storing, and screening CVs; scheduling and participating in interviews, and summarizing results.
• Welcome and guide new employees through the onboarding process; monitor, follow up on, and compile probation evaluations and year-end performance reviews according to established procedures.
• Collect and verify the completeness of personnel files in Hanoi and Pu Mat; update the file index and transfer or archive documents in accordance with the Center's procedures.
• Track missing or incomplete files and deadlines for completion; ensure information security and manage access permissions as required.

2. Regional Administration and Logistics

• Monitor cleanliness, utilities, and office conditions in Hanoi and Pu Mat; liaise with landlords, leasing agencies, and service providers to address needs and resolve issues.
• Handle procurement, expenditures, cash advances, reimbursements, and documentation completion as approved within the assigned scope; update vendor information and monitor service quality and timelines.
• Prepare logistics for workshops, meetings, training sessions, and other assigned activities; process and update the progress of regional tasks on Base.

3. Equipment Management Coordination and Vehicle Tracking

• Serve as the primary coordinator for equipment management across the entire Center; guide and prompt departments and regional contacts to update data on the Base Asset system according to procedures.
• Consolidate data, coordinate periodic inventory checks, and reconcile figures between regions; prepare reports on the management and usage of equipment and summarize any discrepancies requiring resolution.
• Directly update data and conduct asset inventories in Hanoi and Pu Mat; track the issuance, handover, transfer, and recovery of assets within the assigned scope.
• Coordinate with relevant departments to verify damage, loss, or data discrepancies; propose solutions and monitor the implementation results once approved.

4. Records Management and Work Tool Support

• Draft official documents, contracts, decisions, and notices as assigned and submit for approval; update and archive documents, records, and work data in accordance with regulations, ensuring confidentiality and ease of retrieval.
• Coordinate the notarization, authentication, and translation of legal documents as requested; hand over to the relevant point of contact.
• Guide employees on using the Base system within the assigned scope; record, coordinate the resolution of, and report any issues that arise.

5. Internal communications and coordination tasks

• Compile and edit the monthly HR & Admin newsletter; submit for approval and distribute as assigned.
• Consolidate and inventory fundraising goods in the assigned area; reconcile quantities, coordinate replenishment, and update delivery records according to approval.
• Attend meetings and general activities, and perform other duties appropriate to the position as assigned by the HR & Admin Manager; report any obstacles regarding progress, resources, or authority.

III. POSITION REQUIREMENTS

1. Qualifications

• College degree or higher in Human Resource Management, Business Administration, Office Administration, or a related field.
• Experience in administrative and HR tasks; ability to track records, procurement, assets, and coordinate work across multiple locations.

2. Experience

• At least 2 years of experience in Human Resources and Administration.

3. Professional Competencies

• Proficient in Word, Excel, and storage tools.
• Skills in drafting documents, data consolidation, document reconciliation, logistics organization, and report writing; ability to present internal information clearly.
• Ability to plan, track deadlines, and coordinate with personnel across multiple regions; effective communication with colleagues and suppliers.

4. Work Competencies and Personal Attributes

• Honest, meticulous, and responsible; maintain confidentiality of personnel information and internal data.
• Proactively identify and report discrepancies; use assets and resources for their intended purposes.
• Respect colleagues, maintain a supportive attitude, and align with SVW’s conservation mission.

IV. PREFERRED QUALIFICATIONS

• Experience working in non-profit organizations or multi-site/multi-office environments.

V. OPPORTUNITIES AND BENEFITS

• 5-day work week; weekends off, plus public holidays and Tet holidays as regulated.
• Full participation in social, health, and unemployment insurance, along with other statutory benefits.
• Annual health check-ups.
• A friendly, professional, and socially impactful work environment.
• Opportunities to participate in and contribute directly to wildlife conservation programs in Vietnam.
• Opportunities to work with international organizations, donors, and both domestic and foreign partners.

VII. HOW TO APPLY

Interested candidates should send their CV and cover letter to [email protected] and complete the application form via the link provided by the Center.

Application link: Here

The Center will contact qualified candidates directly for the next stages of the selection process.

Contact information:

• Email: [email protected]
• Phone: 0229 384 8053
• Application deadline: 10/30/2026

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