ADMINSTRATION & FINANCE OFFICER


Main duty station: Save Vietnam’s Wildlife, Pu Mat National Park, Con Cuong, Nghe An.
Duration: Permanent position
Expected starting date: Immediately
Salary: To be discussed
Work place: Save Vietnam’s Wildlife, Pu Mat National Park, Con Cuong, Nghe An

Responsibilities of Administration and Finance officer

Clerical work

  • Receive incoming documents to SVW, and transfer to related staff for handling;
  • Responsible for managing outgoing SVW correspondence (i.e. dispatches, papers, documents);
  • Organise and maintain the office filing system.
  • Document staff attendance and leave entitlements (i.e., come late, leave early, sick leave, leave …);
  • Track and be responsible for work schedules of centre;
  • Tracking health insurance, social insurance for employees;
  • Print and copy documents when necessary;
  • Preparing necessary documents for staff going on field trips or assignments.
  • Translate documents, when necessary.

Managing paid volunteer program

  • Communicate with volunteers through email about their plans, diet, accommodation
  • Responsible for logistics of volunteers (taxi, restaurants, hotels)

Reception work

  • Receive all calls;
  • Logistic support for the Board of Directors and VIP visitors when visiting the centre;
  • Support for the internal meetings;
  • Organise workshops, conferences, training classes of the centre;

Managing assets and equipment

  • Plan for procurement of goods, responsible for tracking and managing assets, office equipment;
  • Purchase stationery and common necessities in the centre;
  • Manage and operate the library system, and the centre’s books.
  • Ensure office staff facilities are well maintained.

Finance work

  • Organize, manage and operate the accounting department in Pu Mat.
  • Collect receipts/invoices and control budget spending.
  • Prepare project budgets, support to make financial reports, advance requests and clear advance transactions to ensure compliance with Save Vietnam’s Wildlife rules and regulations.
  • Responsible for receivables/ payables, advance, petty cash, bank deposits and record inventories in Pu Mat

Other works under assignments of Director and line managers.

Requirement

  • Must be Vietnamese
  • At least one year’s work experience in Admin – Finance
  • Fluency in both English and Vietnamese
  • Good organizational and reporting skills
  • Ability to meet deadlines
  • Good attention to detail and strong work ethic

How to apply

Interested Vietnamese candidates should send their recent CV and a cover letter (written in English and Vietnamese) to email: jobs@svw.vn.

Acknowledgements will be sent to short-listed applicants only.

Phone contact: 02293848053

Application Deadline:

Friday, 08-03-2019

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